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A reminder for an upcoming board meeting is a good way to ensure that everyone is informed and ready for the event. It typically contains essential details such as the meeting’s title as well as the date, time, location (or virtual platform) and also pertinent agenda items. It is also a friendly reminder to the participants to review their agendas and organize their schedules. A well-crafted reminder can be distributed frequently using templates and tools to motivate participants to attend scheduled meetings, and to emphasize the importance of these meetings.
Consider the following when creating an engaging and effective reminder for your meeting:
Use a friendly tone when requesting a response or confirming attendance. Be sure to use lucid email messages that include all the relevant details. Include the link to the meeting or platform information in your email to reduce the possibility of confusion.
It is best to send reminders out at planned intervals, for example, one week prior to the meeting, followed by a second reminder a day prior and then a final reminder on the day of the event. This will reduce the time needed to prepare for meetings and increase the likelihood of an outcome that is positive.
