Whether you handle sensitive information on staff and customers or maintain confidential files of deals and company accounts, it’s imperative that these private facts remain secure from prying eyes. There are many ways confidential information can be compromised either through malicious individuals gaining access employee email accounts or by stealing passwords and usernames. Find out how you can safeguard your business data and avoid a breach.
Make use of security measures such as two-factor authentication encryption, encrypted files, the latest antivirus software, malware scans and auto-logout to ensure that your electronic documents are protected in the same manner as physical records. Additionally, utilizing secure cloud-based storage or network drives to save and store documents can reduce the possibility of loss or theft.
To protect against unauthorized access to electronic documents, you can also require an eSignature prior to anyone has access to the documents. This is a gaining popularity feature that allows businesses to verify the identity of their employees before granting them access to their private documents. It also promotes optimum document security as any changes made to documents are immediately recognized.
A more secure level of security could be achieved through the use of go to website specific permissions that allow administrators to regulate how sensitive files are printed or opened, as well as copied. In addition you can place restrictions on the type of modifications that can be made to files, such as changing the text or design. Examine trails can be added to restricted documents, which lets administrators track user activity and identify unauthorised modifications.
