Written consent agendas are a good governance tool that allows nonprofit boards to simplify meeting procedures. They combine routine and non-controversial topics into groups, which can then be voted on and incorporated into the minutes of the board. This approach allows for shorter meetings and more time to discuss higher-priority topics.
These items are routine, such as financial reports with accompanying budgets committee updates, approvals of the latest draft of the minutes for board meetings and other non-controversial matters. These items are included on the agenda prior to the meeting. They are then considered by the board before being then voted on by the board as a whole at the beginning of the meeting.
Before the vote, the chair of the board could ask whether any member of the board wants to move an item from the consent agenda to the discussion portion of the meeting. This allows for every board member to answer any questions or concerns before the groupings are voted on. This also ensures that no unintentional issues were overlooked in the process of gathering information that needs to be approved by the board.
An agenda that is well-crafted and executed can be a useful tool for boards of non-profit organizations in improving efficiency at meetings, increasing board director involvement and enhancing productivity. However it is crucial to keep in mind that the consent agenda should not be used for any issue that requires extensive discussion or careful analysis, or where a discussion could change the outcome of the issue or impact. It should only be utilized for issues that can be resolved without discussion, and the outcomes of all votes should be recorded in the board meeting minutes.
