The minutes of a meeting of the board are an official record of the proceedings of the board meeting. They are legal documents of the discussion and decision, inspire stakeholder confidence, assist in achieving corporate governance and ESG goals, and help keep directors accountable.
The most important thing in minutes of board meetings is the accuracy of notes. Board meetings can be tense but the minutes should remain objective regardless of the opinions being expressed. Making sure that the minutes are as neutral as possible can help protect the board from legal liability, which is why it is important to look at the context of any decision or statement before making it part of the document.
It’s a good idea, in order to reduce time, utilize a template for board minutes that has been approved by the board. You should strive to maintain consistency in the structure and language of your meetings. This will ensure that all of the required information is included, including the minutes of the first meeting, who called the meeting to order and whether a quorum was present, all motions proposed and how they were voted on as well as any points of order or appeals, and the time the board met and was adjourned.
Include any aboutboardroom.com other documents presented at the board meeting, like presentations or reports. They can be included in the minutes of the board in the form of an appendix, or included at the conclusion as tables of contents.
